Sending Invoices

The seller should send an invoice to the buyer to confirm the following:

Transaction details:

• Qty - Quantity required (multiple quantity listings only)
• Postage - Postage/delivery charge
• Insurance - Insurance charge (if offered by seller and requested by the buyer)
• Seller discount(-) or charges(+) - Provide a discount or agreed additional charge
• GST options -
  • No GST Applied - You are not GST registered    
  • GST Included - The final price already includes GST (For GST registered businesses)
  • GST - GST is added to the final price (For GST registered businesses)

Seller details:

• Your bank account details
• Payment instructions
• Postage instructions
• Send a message to the buyer

How to create and send an invoice

• From email - Click the 'Send Invoice Now' link in the 'Item Sold' email sent to you.
• from quicksales - Go to My quicksales > My Selling
  • Pending Invoice - Click the 'Send Invoice' link.
  • Sold Items - Select 'Send Invoice' from the 'Action' link.

Completing the invoice

1. Select the item(s) to be included in the invoice (tick or un-tick the box on far left).
2. Calculate the total due...
• You can adjust the Qty (quantity) if the buyer has not completed checkout and you know that the Qty they require. Note: You will be charged extra sale fees.
• Enter the postage and insurance amount if applicable.
• Enter a discount or charge amount if applicable.
• Select GST status ( No GST applied, GST included or GST ).
• Click the 'Recalculate' button.
3. Check your payment method details, payment instructions and postage instructions.
4. Write a message to the buyer (optional).
5. Click the 'Confirm and Send Invoice' button.

How to calculate the postage amount

Consider setting up an quicksales/Temando Freight Account (works out best delivery cost). Learn more
You should be able to confirm the postage from the buyer's postcode. The buyer should confirm their address when they complete Checkout. You will receive an email notification when your buyer completes Checkout. If you cannot confirm the total due (buyer's address required), please contact the buyer first.

Using the default bank account, payment and postage details

You can add default information such as your payment methods, bank deposit details and postage settings etc in your Selling Preferences.

Multiple Items

Multiple items from one buyer will be added to one invoice so you don't have to send an invoice for each item separately (if invoice not already sent). You can offer a discount on postage for multiple items.

View Invoice

You can view an invoice you previously sent from by selecting 'View Invoice' from the 'Action' link. This will show you the buyers address, payment method, items purchased and totals.

Resend Invoice

You can send a new invoice to the buyer by selecting 'Resend Invoice' from the the 'Action' link. This allows you to create and send a new invoice. For example: You may want to send a new invoice if the buyer decides to purchase additional items.

Completed items showing in invoice

If you see items you have already posted in a new invoice (item invoice was not previously sent) you can do either of the following.

• Deselect the items already sent and send the new invoice with new items only.
• Select only the already sent items and send an invoice to the buyer, then send another invoice for the new items.
• Send an invoice with all items to the buyer.

Cancel Invoice

You can cancel a sent invoice, this will place the items on the invoice back into 'Pending Invoices'.

Remove Invoice

An invoice can be removed permanently by using the 'Remove Invoice' function.

Incorrect amounts shown on PayPal after completing checkout on quicksales

If this happens, the seller may have setup default Postage and or Tax amounts in PayPal. Please ensure you turn these settings off. More Information